The time problem

Small businesses spend ~8 hours a week managing operations manually.

With an AI-backed system, that drops to 15 minutes. Here's what that looks like.

Hours / Day Ops Overhead
Manual Ops
AI-Powered
Hrs Reclaimed Weekly8+
Conversion Improvement60%
Decision Fatigue-85%
Accuracy Improvement80%

Your week, before and after

Same tasks · Different system · Night and day difference

Live Comparison
Running manually
Scheduling & rescheduling
2 hrs
Manual
Follow-up emails & calls
2.5 hrs
No automation
Reporting & data entry
2 hrs
Scattered
Customer status checks
1.5 hrs
Guesswork
Weekly overhead
2 hrs/week
Time lost to tasks that don't need your brain
AI-powered system
Scheduling & rescheduling
< 1 min
Automated
Follow-up emails & calls
0 min
AI-handled
Reporting & data entry
< 2 min
Live data
Customer status checks
0 min
Instant
Weekly overhead
5 min/week
Time spent on things only you can do

What we build

Three ways to engage. One partner. You get a focused AI system and someone who keeps it running.

Pilot Build

One problem. Four weeks. Done.

We scope your biggest operational time drain, build an AI system to solve it, and hand it off fully documented. Flat rate, fixed timeline.

  • Discovery and scoping call
  • Custom AI system build
  • Testing and handoff
  • Full documentation
  • 30-day support window
Investment
$1,000 – $12,000
Most Popular
Hybrid

All-in from day one. No big upfront cost.

Get the full Pilot Build plus ongoing ops support — with the build cost spread over 3 to 12 months. One flat monthly rate covers everything.

  • Full Pilot Build included
  • Build cost spread over time
  • Monthly ops from day one
  • No large upfront payment
  • Direct async access
Monthly investment
$1,500 – $4,500/mo
AI Ops Retainer

Your AI partner, not a vendor.

Monthly partnership that keeps your AI system working, improving, and growing. You stop managing it. We handle it.

  • Monthly system review
  • Updates and improvements
  • New automations as needed
  • Usage and performance check
  • Direct async access
Monthly investment
$500 – $2,500/mo

What gets built

Voice Agents
Scheduling Systems
Custom Dashboards
AI-Powered CRMs
Knowledge Bases
Workflow Automation
How It Works

From a disorganized time‑suck to organized automation.

We take your messiest operational pain point and turn it into a system that runs itself — with a monthly partner making sure it stays that way.

System Demo

Scenario 1/3 — parsing live signal

01 Input Source
Owner Voice Note
“I just got off a call with Marcus. He's interested but kept asking about timing — says his busy season is March and he'd want everything set up by then. Warm conversation, no commitment yet.”
02 AI Engine
01
Discover
Scope the problem, identify the biggest time drain.
02
Build
4-week build. One focused AI system that runs.
03
Partner
Monthly ops. We keep it working and improving.
03 Recommended Action
MR
Marcus R.
Retail Owner · Decision Maker
March DeadlineWarm LeadNo CommitmentTimeline Sensitive
Recommendation

Send a setup timeline proposal this week. Show that onboarding before February is achievable. Follow up in 5 days if no reply.

Signals
3
Confidence
High
Priority
Medium
ProcessingAnalysing...

Results

Real clients. Real systems. Real hours reclaimed.

Verified Work
Healthcare
6+ hrs/week
NB

Natalie B.

Problem: Ops data scattered across 3 disconnected systems. No clear daily picture.

Build: AI-powered pharmacy ops dashboard built in 4 weeks

Result: Full visibility in one place. Decision time cut by 70%.

Professional Services
10+ hrs/week
EM

Erin M.

Problem: 10+ hours per week handling scheduling calls and follow-ups manually.

Build: AI voice agent and scheduling automation system

Result: Inbound calls handled automatically. Follow-ups sent without a single manual touch.

Political Campaign
8+ hrs/week
JC

Jenny C.

Problem: Volunteer coordination scattered across texts, emails, and spreadsheets.

Build: AI-powered campaign task manager with automated onboarding

Result: New volunteers onboard in minutes. Coordinator time freed for strategy.

Pricing

Clear numbers. No surprises.

Transparent
Pilot Build
$1K – $12K
Flat rate · One-time
  • Discovery and scoping
  • Full AI system build
  • Testing and handoff
  • Documentation
  • 30-day support
Most Popular
Hybrid
$1.5K – $4.5K
Per month · 3–12 months
  • Full Pilot Build included
  • Build cost spread over time
  • Monthly ops from day one
  • No large upfront payment
  • Direct async access
AI Ops Retainer
$500 – $2.5K
Per month · Ongoing
  • Monthly system review
  • Updates and improvements
  • New automations
  • Performance check
  • Direct async access

Common questions

Ready to stop doing this manually?

Most clients reclaim 8–20 hours per week within the first month. It starts with one call.